Director of Business Affairs
Houston Christian (HC) is accepting applications for the position of Director of Business Affairs to begin in 2022. The Director of Business Affairs, under the direction of the Head of School, supervises the financial and facilities transactions and processes for the School. The Director of Business Affairs is the chief financial officer of the School and a principal leader in areas of operations, financial strategy, and policy. Under the direction of the Head of School, the Director of Business Affairs is a member of the Administrative Team and is a thought-partner as well as a hands-on participative manager leading teams of personnel in the areas of accounting, financial operations, business planning, human resources, administration, facilities management, risk management, and other operational and administrative services including health services and food services. The Director of Business Affairs serves as a member of the technology planning team. This position assists and reports to the Head of School, supervises the Business Office, facilities, and clinic teams, and works in collaboration with all administrators, staff, and faculty. This is a full-time and exempt position.
Bachelor's’ Degree required, MBA/CPA or related degree preferred.
Minimum five years of overall broad financial and operations management experience, Experience with not-for-profit organizations preferred.
Accounting management skills required.
Ability to translate financial concepts to and effectively collaborate with other administrators in areas of admissions, marketing, fundraising, and education.
Proficient in basic technology applications (i.e. MS Word, Excel). Google Apps knowledge is beneficial (i.e. Google Drive, Google Docs, Gmail).
Strong interpersonal and supervisory skills.
Must be self-starting and able to multitask. Excellent verbal, visual, written, and interpersonal communication skills are required. A successful track record in setting priorities, keen analytical, organization and problem solving skills and in sound decision-making.
Contribution to the life of the school outside of regular duties is expected.
Represent the school in a positive light and be a strong spokesperson for the school.
Exhibits the qualities and characteristics of a mature Christian leader as evidenced by personal integrity, credibility, and commitment to the Mission of the School.
Specific job description is below.
Interested candidates may complete and submit the Houston Christian Professional Application with the Administrator philosophy questions, a cover letter, and resume to firstname.lastname@example.org. Instructions and the application are accessible from the Employment page at www.houstonchristian.org. Resumes are not reviewed without the complete HC application.
While HC gives preference to members of the Christian faith, the School is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis [“protected class”] including, but not limited to: veteran status, uniform service member status, race, color, sex, national origin, age, physical or mental disability, genetic information, pregnancy, childbirth, or any other protected class under federal, state, or local law except those exclusions specifically provided to Religious Organizations. The School is a Religious Organization as defined by Section 501(c)(3) of the Internal Revenue Code and accordingly reserves the right to employ persons who profess a Christian faith and have a philosophy of ministry similar to ours.
Director of Business Affairs
Houston Christian High School
TERMS OF EMPLOYMENT:
Daily hours are variable. Office hours are to be 7:30 a.m. to 4:00 p.m. as duties permit. The Director of Business Affairs is expected to be available to faculty, administrators, support staff and Head of School, as needed. Occasional evening and weekend work may be required.
This is an exempt position. Salary is based upon experience and qualifications and is paid in semi-monthly installments.
Fringe benefits include premiums paid for employee’s group hospitalization insurance (less employee paid portion), life insurance, social security, and eligibility for retirement plan participation.
Paid holidays coincide with teachers’ holidays during the school year. Vacation is per Faculty/Staff Handbook and is scheduled and agreed upon between the employee and supervisor.
Sick leave, personal business, and absence benefits are as per Faculty/Staff Handbook.
REPORTS TO: Head of School
The Director of Business Affairs, under the direction of the Head of School, supervises the financial and facilities transactions and processes for the School. The Director of Business Affairs is the chief financial officer of the School and a principal leader in areas of operations, financial strategy, and policy. Under the direction of the Head of School, the Director of Business Affairs is a member of the Administrative Team and is a thought-partner as well as a hands-on participative manager leading teams of personnel in the areas of accounting, financial operations, business planning, human resources, administration, facilities management, risk management, and other operational and administrative services including health services and food services. The Director of Business Affairs serves as a member of the technology planning team. This position assists and reports to the Head of School, supervises the Business Office, facilities, and clinic teams, and works in collaboration with all administrators, staff, and faculty. This is a full-time and exempt position.
FINANCIAL MANAGEMENT RESPONSIBILITIES:
Oversee and lead annual budgeting and planning processes, administrer and review all financial plans and budgets, monitor progress and changes, and keep the leadership team abreast of the School’s financial status
Analyze and present financial reports in an accurate and timely manner
Coordinate and lead the annual financial audit process
Liaise with the external auditors and th finance committee
Manage cash flow and cash forecasting, manage investment and endowment pools
Oversee contracts and a robust contracts management system to ensure that contractual billing and collections are followed
Update and implement all necessary business policies and processes and accounting practices as well as the policies and procedural manuals.
Effectively communicate and present critical financial matters to the Head of School and Board of Trustees.
ADDITIONAL MANAGEMENT RESPONSIBILITIES:
Directly supervise the Facilities Manager and the maintenance/security/custodial functions. Manage school property and insurance programs, advising the Head of School and Board of any changes.
Liaise with contractors and the Facilities Committee for all renovation, replacement and construction projects.
Manage facilities usage by third parties as a revenue source including risk management, contracts, and fees.
Acquire and manage equipment leases and maintenance.
Directly supervise the school health services personnel and oversee all policies and procedures regarding health and physical safety.
Solicit, review and/or prepare bid specifications, obtain bids or price quotations, tabulate bids, and execute contracts as prescribed by Board policy.
Develop and administer a program for purchasing all supplies, materials and equipment in a responsible, cost effective and accurate manner.
Directly supervise the Human Resources Manager and lead annual benefit plans and policies changes. Enhance compensation and benefits through research and strategic initiatives,
Oversee the preparation of annual employee contracts and compensation letters in conjunction with recommendations for continuance by the Head of School and Principal.
Oversee the process of application and awarding of Indexed Tuition. Research and design the program and the process to maximize net tuition and enrollment goals.
Meet and deal effectively and transparently with parents, employees, trustees, and third-party vendors and consultants.
Assist the Technology team with the selection and procurement of resources and training, with particular attention to opportunities using grant funds for procurement. Select and oversee software installations where appropriate and organize staff training in certain applications especially in reducing risk of cyber threats.
Research financial and management topics and related legal issues for the purposes of evaluating compliance requirements and potential implications on operations
Follow federal and state laws as well as school Board policies.
Serve as resource person to the Head of School and Board of Trustees in matters pertaining to federal, state and local regulations, School policy, and best practices.
Provide input into school-wide decisions with the leadership team when appropriate.
- Fulfill the expectations for staff members as stated in the Faculty/Staff Handbook, including a vital, personal faith in Jesus Christ.
- Perform other duties as assigned by the Head of School